Tips To Prepare For Your Office Move In Orange County, Part Two

You join us in the midst of a two-part blog series on office moving. We’ll pick up right where we left off in part one, which is offering up a laundry list of tips to help you and your staff have a stress-free corporate move. Whether you have a team of five or fifty to move, 21st Century Moving & Storage is here to help — with both the tip providing and the actual office moving! Below, we’ll add a few more tips to what we listed in part one, after which we’ll discuss what our office moving services entail here at our Orange County moving company. Let’s dive in!

Address Updating

These days, you need to do more than simply let your local post office know that you’ve moved across the street or across town. Naturally, you’ll want to let your clients, vendors, and suppliers know that you’ll be moving, but there’s more to it than just letting them know when you see them. If you have an email list, send out a blast. Update your website, consider a press release, and be sure to put up signs/posters if you are in an industry where it makes sense to do so.  But you shouldn’t stop there! Think about updating your business cards with the new address, change your letterhead and other publicity materials, and make sure you let Google (along with other listing providers) that you are moving. Having search engines send you to your old address is a good way to frustrate your customer-base and wind up losing a chunk of them. Avoid at all costs!

Involve Your Staff

We don’t want to paint with too broad of a brush here, but we think it’s a good idea to involve your staff in the move, on some level. Provide them with the appropriate moving/packing materials they’ll need to easily store their work possessions; tell them to label and/or color-code various equipment to make sure it ends up in the right place. Make sure they have everything they need to make it an easy job, including clear instructions. 

Consider Your New Location’s Office Rules

Some office buildings have rules about when moving can take place. For instance, it’s not unheard of for office buildings to only permit moves to happen during non-business hours. This could throw a wrench in your plans if you aren’t prepared for it. That’s why you should definitely reach out to the powers-that-be before the day of the move. If you ask politely and with enough advance, you just might be able to put in a few special requests, such as being able to use the freight elevator, should your new location have one. Utilizing that would help the move go much more smoothly!

Don’t Forget To Celebrate!

The second-to-last tip we’ll be providing in today’s blog has as much to do with cultivating company culture as anything else; have a quick party to usher in the new office! Moving is a big deal, and usually it’s a sign that the business is growing on some level. It can even be something as informal as getting a few treats for an office luncheon. Your staff will appreciate you taking the time to honor the significance of the occasion!

Find A Moving Company Early

Our last tip has to do with choosing the right office moving company for your organization. It’s vital to do this early in addition to doing it well. Do your due diligence; ask other local companies who you have a relationship if they could recommend anyone. Look at online reviews with an open mind and a pinch of salt. Create a shortlist of candidates and check out their BBB reputation. Don’t be afraid to ask them specific questions about the kind of accommodations you’ll need.  For our part at 21st Century Moving & Storage, we are passionate about what we do. We work closely with our customers to coordinate and implement an office move that fits your schedule. We’ll do our very best to work around peak times for your business, so as not to disrupt day-to-day operations. We are experienced, efficient, and careful during both the planning and execution phase.  Don’t hesitate to contact us for your Orange County office move!