Tips To Help Your Orange County Office Move Go Well, Part One

Great team, positive energy and very careful crew. I always call 21st Century for all my moves. We have moved our home and our office twice and everything was smooth and well done.” – Flavia H. M., Five Stars, Google Reviews As Flavia so kindly noted in her five-star review, 21st Century Moving & Storage is an Orange County moving company that is worth our salt when it comes to commercial moves. We’d like to take a few minutes of your time to explain a few different things.  First, we’d like to briefly remind you who we are and what we offer. After that, we’ll provide you with the aforementioned tips to help your Orange County office move go as stress-free and smoothly as possible. If either (or both) of these things are of interest to you, by all means, keep reading!

The Top Professional Movers In Orange County

Whether you are planning a local move, long-distance move, international move, office move, or you need storage, we’ve got you covered. We are a family-owned and operated moving company that sets ourselves apart from other local movers with our unique, customer-first approach. We have a time-honored technique of paying attention to the little things. It’s that attention to detail which helps us deliver a truly stress-free, seamless move — whether you are moving across town or across the world! Additionally, we are fully licensed and insured, we provide wrapping and packing service, and each relocation, be it commercial or residential, can be customized according to your requests. 

Tips For Your Office Move

Now that you are somewhat familiar with our moving services here at 21st Century Moving & Storage, it’s time we dive into the meat and potatoes of today’s blog; let the tip providing commence! 

Start Planning Three Months Out

If you are reading this blog and thinking to yourself, “Oh shoot, my office move is two months away!”, don’t worry! Well, maybe worry a little bit, because you have a lot to do. But don’t let that worry consume you. Here’s a positive to think about — the very fact that you are reading this blog means you have started planning; you are in the research phase! So pat yourself on the back once or twice, and let’s get down to business.  Okay, now that we are done with the back patting, let’s talk logistics. If you are the point person for this project, you (ideally) won’t be doing this alone. So it’s necessary to think about who is going to help you, what they’ll be doing, how they’ll be able to do it, if there is budget for these tasks, and what the timeline looks like to get all of these things done.  And don’t worry, we discuss what exactly needs to be accomplished below. Once you have an idea of who the personnel is who can help you might be, you want to make sure everyone is talking to each other so no one does “double duty”, and likewise no one leaves a task for someone else. You should delegate these tasks in formal writing so everyone is accountable.  For pretty much all of the following tasks, you’ll want to have an idea of the end product while planning. That is, it’s important to visualize the layout of your new office location. We’d recommend getting a blueprint to help inform you of common spaces, meeting rooms, offices, and the like. This will give you a good idea as to the exact amount of office equipment you’ll need to transport, along with how much new equipment you’ll need to purchase. 

Move, Donate, Or Toss

At some point (soon), you’ll need to play a fun little game we like to call “Move, Donate, or Toss.” You see, moving can be expensive, even if you end up going with an affordable moving company in Orange County like ours, so you only want to transport the office equipment that you well and truly need. Take an account of everything in your office to determine whether it should be moved, donated to a charity so another company can use it, or thrown away altogether. It’s essential to get rid of what you don’t need. Plus, it’s a great opportunity to comb through old files and shred the documents you no longer need. Remember that almost all of what you donate can be a tax write-off, so don’t be shy with your generosity!

Talk With IT

A sure-fire way to ensure that IT will dislike you for all-time is to fail to give them sufficient notice of an office move. They, more than any other department, will have a hefty amount of work to do to make sure the new office is ready-to-go for the rest of your employees.  They have a lot to consider, so the more time you can give them to get their ducks in a row, the better. For example, IT needs to evaluate the new office for its technical capacity (something they ideally should have been involved in while you were searching for a new location), determine if you need a new internet provider, move over physical equipment, connect phones, and more.  Clearly, there’s a lot on their plate. So give them at least three-months’ notice if you can!

Look Out For Part Two!

That’s all for part one folks! Be sure to look out for part two, as we are just scratching the surface of all the tips we have. As you are no doubt aware by now, office moves in Orange County (or anywhere, for that matter) require plenty of planning.  We want to help you here at 21st Century Moving and Storage, and there’s no better way for us to do that than to offer our experience, efficiency, and affordable rates for your commercial move. Of course, we hope that these tips set you up for success regardless of the moving company you end up going with. But don’t hesitate to give us a call if you are interested in learning more about our office moving services. In part two, we’ll devote part of the blog to describe exactly what our office moving services entail, so keep an eye out for it in the near future!