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Office Moving Made Easy With These Great Tips

It doesn't matter whether you need office moving services for Irvine, Newport Beach or Huntington Beach there are many things that the office move has in common. Office moves are quite a bit different from a residential move and often have time constraints to them.

Irvine Mover

It all begins with an office move plan. You obviously know where you are moving to, now you need to structure a plan that is going to make it as hassle free as possible. Here is what you need to include in your plan.

Assign a move coordinator:
Don't try and do everything yourself. No doubt you are busy with your company and this extra task of an office move may be just too much for one person to handle. Assigning a reliable staff member to coordinate the move under your direction will ensure nothing is forgotten.

The date and time:
You want you move to be as least disruptive as possible. This means choosing a date and time when your business operation is going to be at its lowest. Businesses in Irvine, Newport Beach and Huntington Beach all have peak times and this is not when you want to be making your move.

Making the right calls ahead of time:
The one thing you do not want to do is leave everything to the last minute. There are several phone calls that you need to make for arrangements for the new business location.

Booking the right Irvine, Newport Beach and Huntington Office Movers:
You need to book your office moving company as soon as you know you are about to move. Top quality commercial movers are usually very busy and you want to be sure that your time is reserved for their services.

You need to contact the utility companies that you are using now to cancel your current services and set up the new services at your new location.

Be sure to determine if you are going to be able to keep the same phone and fax numbers. You will need this information for your stationery.

Contact your IT people:
If you don't have in house IT people then you are going to need someone to hook up all of your electronic systems. To ensure that you are not going to have any lengthy downtimes for your business, book these professionals early.

The right Office Moving Service:
Choosing your office moving service is something that you want to take your time with. You want to rely on a company that is experienced, has credibility and offers excellent customer service. You also want a company that offers office moving services for Irvine, Newport Beach and Huntington if you are moving to any of these areas, because the company will be familiar with the areas. The office moving company will know the best routes to use to get to your new location in a timely fashion. You need to have all of your business belongings to delivered to their destination as quickly as possible so you can start setting up.

Gather your packing supplies:
You will find that if you have all of your necessary packing supplies gathered up early that the packing will go much smoother. You need your boxes, packing tape, and wrapping materials. Make sure you have a non erasable marker to mark the contents of the box and what location they are going to when they arrive at your new business destination. Being well organized like this is going to save a lot of time when it comes to unpacking and getting the business set up at its new location.

Packing tips:
Make sure you label all the boxes as detailed as you can. When you are packing your electronics, label each part and try to keep all the parts together with the tower. The screen should be packed separately but the box should be labeled as to which computer it belongs to. Make sure you use plenty of good quality packing material to keep the computer parts from sliding around in the box.
Try to pack items that are not going to be needed prior to the move as early as possible. For example items such as old files, and office supplies that are in your inventory.

Prepare your clients:
Make sure you give your clients plenty of notice about your move. They need to know when it is and where you are moving to. If you have a website then you can put an announcement on here. Also remember if you are using google maps to update these with your new location.
Don't forget to update your stationery and allow plenty of time for this.

Prepare your staff:
No doubt you have announced to your staff that the business is moving. You want to make sure that they plan accordingly for the week of the move. The week of the move and prior to moving, they should be gearing down on their workload and packing their personal work section.
For the actual moving day you only want enough staff there that is needed. You will definitely want the move coordinator that you assigned to handling the move. Then you may want a few other key personnel that you feel are needed. The rest of the staff you may want to give the day off. A full staff at the new site just may lead to confusion.

Your office moving company should be able to assist you with additional advice to help your move go smoother. Here at 21st Century Moving and Storage we cater to office moving services for Irvine, Newport Beach and Huntington Beach clients. Our priority is to offer impeccable customer service no matter whether it entails an office moving service or a residential move.

Licensed & Insured

21st Century Van Lines are fully licensed and insured movers in Newport Beach. Our insurance coverage begins at the starting point of your move to the final destination. A client representative will help you decide on the amount of protection you will need and explain the price structure for each plan.

Free Estimates

Whether you need a moving company for relocation across the city of Newport Beach or across the country, 21st Century Van Lines wants to help you make your move as rewarding and stress-free as possible. Of course, no two moves are exactly the same, therefore, you can fill out our free estimate form in order for us to make a thorough assessment of your individual moving needs, and give you a comprehensive and accurate cost estimate.

Wrapping & Packing

Of course, 21st Century Van Lines wraps all of your items securely in clean protective pads to prevent scratches and other incidental damage before they are moved. Special attention is dedicated in moving some of your extra fragile and delicate items, upon your request.

Quality Equipment

21st Century Van Lines equipment is meticulously maintained and operated by highly skilled professionals. Our modern, fully equipped trucks are specifically designed to help reduce the chance of goods being damaged in transit. We have a large fleet of clean, fully-equipped moving vans, trained, and courteous personnel, and a reputation for quality in our industry.

Storage Solutions

Because everyone has different storage needs, we have a customized storage system which is meant to accommodate any storage load, no matter how large or small. We are actually able to serve your needs equally, whether you need a place to store a few extra items or a whole houseful of furniture awaiting your new home. We want your storage venture with us to be worry and stress free. Call us. We'll make your next move easy.

Services Overview

At 21st Century Van Lines customer care and satisfaction is our primary goal. We make it our top priority to deliver efficient worry free moving at a very affordable price. Each move is planned and coordinated according to each individual's needs.

Contact Us

21st Century Van Lines
1024 S. Linwood Ave
Santa Ana, CA 92705

Phone: (949) 252-0021
Phone: (714) 540-1100
Phone: (562) 799-1112
Toll Free: (800) 819-2121

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